Ethics and Compliance
As one of the world’s leading semiconductor company, Renesas’ strong commitment to the highest standards of ethics and integrity helps us earn the continued trust of our stakeholders, including our investors, customers, vendors, and communities. Our Code of Conduct and compliance policies are foundational to how we do business and how we put our values into practice every day.
Renesas’ Internal Control Promotion Committee, chaired by the CEO, deliberates and makes decisions on compliance matters, and reports key issues to the Executive Committee and the Board of Directors. Any compliance violation is promptly reported to the head of the division or office in charge of compliance and to the chief of the Legal Division.
The Legal Division conducts training and awareness-raising initiatives on compliance matters, including but not limited to topics on anti-corruption, bullying or harassment, import-export compliance, insider trading, and antitrust. All Renesas Group employees are required to complete a survey to verify their adherence to and understanding of Renesas’ compliance policies and programs. All managers at Renesas are required to complete additional training on handling of reports or instances of bullying or harassment. The results are shared with the divisions or offices in charge of compliance and used to revise the measures necessary to promote compliance. In addition, Renesas’ Internal Audit Team conducts internal audit of its ethical standards and anti-corruption policies.
Renesas also asks suppliers and partners to undertake initiative based on “Renesas Supplier Code of Conduct”, which require suppliers and partners to have anti-corruption policies. Renesas confirms supplier’s policy and verify compliance through SAQ and supplier audit.
Code of Conduct
Our Code of Conduct is reviewed and approved by the Board of Directors and expresses our commitment to ethical standards and responsibilities that guide our decision-making process in all of our business operations and corporate activities. It applies to all executives and employees of Renesas Group and sets forth the principles for us to operate as a socially responsible corporate citizen. It further directs all executives and employees to report any violations or possible violations of the law, regulations, and Code of Conduct. We share our Code of Conduct with all employees globally, and all executives and employees are required to take the Code of Conduct training each year.
Renesas carries out its corporate activities fairly, responsibly, and in full compliance with applicable laws and regulations. Renesas is committed to anti-corruption and anti-bribery, and we do not tolerate any form of bribery or kickbacks in connection with our business dealings. To ensure strict compliance with our Code of Conduct and anti-bribery laws, we carefully examine the legitimacy of payments to civil servants and make appropriate payments in accordance with prescribed Ringi approval procedures. The Ringi system is a bottom-up decision-making process in which payments must be approved from multiple related teams and departments, thereby promoting transparency and deterring any potential corruption.
In addition, Renesas provides and will further expand its anti-corruption and anti-bribery training for executives and employees globally. In 2021, Renesas did not make any political contributions in any of our global locations.
Click here to see the full version of the Renesas Code of Conduct.
Anti-Bribery and Anti-Corruption
Renesas will comply with the anti-bribery and anti-corruption laws of the countries in which it does business, including the United States Foreign Corrupt Practices Act (FCPA) and the United Kingdom (UK) Bribery Act.
Renesas employees are prohibited from, directly or indirectly, offering or making a payment or offering anything of value to any persons for the purpose of influencing an official act or decision in order to assist Renesas in obtaining or retaining business or otherwise obtaining a business advantage. As part of our zero-tolerance approach to bribery and corruption, Renesas also prohibits the making of facilitation payments no matter how small the amounts, whether or not they are permitted by local or other laws. Employees will not suffer adverse consequences for refusing to pay or take a bribe or kickback, even if this results in the loss of business to Renesas.
Renesas’ prohibition against offering, promising, or paying bribes also applies to third parties (including but not limited to new business partners and suppliers) who provide services or act on Renesas’ behalf, such as suppliers, agents, contractors, consultants, and distributors. This principle applies to Renesas transactions everywhere in the world, even where the practice may be widely considered “a way of doing business.”
A high degree of risk exists when we interact with government officials who may be in an actual or perceived position of influence which could affect our business. For such reasons, Renesas requires advance Legal approval for any direct or indirect dealings with government officials that involve the provision of anything of value, including but not limited to the provision of any gift or favor. Employees must also refrain from making charitable donations or sponsorships if it confers a personal benefit on a government official or if the donation is part of an exchange of favors with the official. In addition, employees are prohibited from hiring an official or someone suggested by, or related to, an official to help Renesas obtain or keep business, or if the official offers to give a benefit to Renesas or threatens to act in a way that harms Renesas if the requested hiring decision is not taken.
To ensure that agents and representatives acting on Renesas’ behalf are not themselves offering or receiving bribes or kickbacks, Renesas requires that all arrangements must be pursuant to a written agreement, documented in accordance with all applicable legal and accounting requirements, and in compliance with Renesas’ policies on ethical business practices. The compensation to be provided in the written agreement must be clearly commensurate with the activities the agent or representative has undertaken.
In 2021, there was no case of disciplinary action or termination due to non-compliance with anti-corruption policy. In addition, we did not incur or pay any fines, penalties, or settlements in relation to corruption.
Initiatives against Antisocial Forces
Renesas strictly prohibits employees from doing any business with antisocial forces. A self-verifying system is set up at each workplace to determine whether transactions can go forward, and steps are clearly defined in the system to prevent business with antisocial forces. In addition, workplace managers and subsidiary presidents perform self-audits and check on the status of their businesses.
Compliance Hotline / Anonymous Whistle-blowing System
To encourage reports of any compliance-related complaints or concerns, including on issues related to human rights, bullying and harassment, Renesas has established the “Renesas Electronics Group Hotline.” Members of the public can also use this hotline to report complaints or concerns related to Renesas.
From 2020 onwards, we appointed a third-party provider as a single point of contact for our hotline globally. This hotline can be accessed by web or phone 24 hours a day, 365 days a year by any Renesas Group employee, as well as its suppliers, distributors, contractors, temporary employees or external stakeholders. The hotline is available in English, German, Chinese, and Japanese, and individuals can register their concerns with the hotline anonymously or by name. Renesas is committed to protecting the privacy of both the complainant and the accused to the fullest extent possible. In addition, Renesas’ no-retaliation policy prohibits any form of retaliation against employees for reporting a good-faith concern or complaint or for participating in the investigation of any concern or complaint. Anyone reporting a concern or complaint in good faith is offered legal protection, and anyone who is found to violate Renesas’ no-retaliation policy may be subject to disciplinary action.
In 2021, there were 17 reports made to the hotline. No reports were determined to be serious cases of misconduct, and we responded to all cases appropriately. All cases have now settled.
Once every two years, we conduct an internal audit on information systems and IT governance. The most recent audit was conducted in 2020. We did not find any materials which is a cause for concern.
The Senior Vice President of the Information Security Division, a member of the Executive Committee, periodically reports to the Board of Directors on information security matters so the Board of Directors are up to date.
We provide information security training to all employees of Renesas and its subsidiaries. The most recent training, the Cyber Security Awareness Training, was held in February 2021.
Contributing to SDGs
Renesas’ efforts in Governance contributes to these Sustainable Development Goals targets:
SDG 16.5 Substantially reduce corruption and bribery in all their forms
SDG 16.7 Ensure responsive, inclusive, participatory and representative decision-making at all levels